personality development

Verbal Communication: Types, Barries, and Strategies

Verbal communication is the system of transferring and entering information using words as the mode of transmission. Verbal communication chops are essential in the world of business and particular connections. as they help to help conflicts, motivate others, share information, and break problems. Verbal communication can be oral or written. and it can also be told by verbal cues, similar as tone, gestures, and facial expressions.

There are different types of verbal communication. similar as intrapersonal, interpersonal, small group, public, and tone. In this composition, we will explore each type of verbal communication, the walls that can hamper its effectiveness and clarity. and the strategies that can help to overcome these walls .

Types of Verbal Communication

• Intrapersonal communication

Intrapersonal communication is the private verbal communication channel, that involves talking to oneself and articulating one’s thoughts. Intrapersonal communication can help to improve one’s self-awareness, self-esteem and self-regulation. For example, one can use intrapersonal communication to set goals, plan actions, evaluate outcomes, and cope with emotions.

• Interpersonal communication 

Interpersonal communication is the verbal communication between two or more people in a personal or professional context. Interpersonal communication can help to build rapport, trust, and understanding with others. For example, one can use interpersonal communication to express feelings, opinions, needs, and preferences.

• Small group communication

Small group communication is verbal communication among a limited number of people who share a common goal or purpose. Small group communication can help to facilitate collaboration, decision-making, and problem-solving. For example, one can use small group communication to brainstorm ideas, discuss options, and reach a consensus.

• Public communication

Public communication is the verbal communication to a large audience. such as a speech or a presentation. Public communication can help to inform, persuade, or entertain others. For example, one can use public communication to deliver a report, a lecture, or a performance.

• Tone

The tone is the attitude or emotion that is conveyed through the choice of words and the way they are spoken. Tone can help to enhance or diminish the message and its impact on the listeners. For example, one can use tone to show confidence, enthusiasm, sarcasm or anger.

Read this:- How Amazon Leadership Principles Can Make You a Better Leader

Barriers to Verbal Communication

Verbal communication can also face various barriers that hinder its effectiveness and clarity. Some of the common barriers are physical, perceptual, emotional, cultural, language, gender, interpersonal, and organizational barriers.

• Physical barriers

Physical barriers are those features of the environment that interfere with the transmission or reception of verbal messages, such as time and distance, personal space, workplace design, work environment, and background noise. Physical barriers can cause distortion, delay, or interruption of verbal communication. For example, a poor phone connection, a crowded room, or a noisy street can affect the quality of verbal communication.

• Perceptual barriers

Perceptual walls are those features of the existent’s cognitive processes that affect how they interpret verbal dispatches, similar as perceptual pollutants, verbal language, and cognitive impulses. Perceptual walls can beget misreading, misapprehension, or confusion of verbal communication. For illustration, a different interpretation of a word, a disagreeing body language, or a evidence bias can affect the delicacy of verbal communication.

• Emotional barriers

Emotional barriers are those features of the individual’s affective state that influence how they express or receive verbal messages, such as anger, pride, and anxiety. Emotional barriers can cause distortion, suppression, or avoidance of verbal communication. For example, an emotional outburst, a defensive attitude, or a fear of rejection can affect the appropriateness of verbal communication.

• Cultural barriers

Cultural barriers are features of the individual’s social and cultural background that affect how they communicate verbally with others from different backgrounds. such as language differences, nonverbal differences, cultural norms and values, and ethnocentrism. Cultural barriers can cause miscommunication, misunderstanding, or offense of verbal communication. For example, a language barrier, a gesture mismatch, a value conflict, or a cultural stereotype can affect the respectfulness of verbal communication.

• Language barriers

Language barriers are those features of the individual’s linguistic competence. that affect how they use or comprehend words in verbal communication. such as vocabulary size, grammar rules, pronunciation skills, and idiomatic expressions. Language barriers can cause incomprehension, inaccuracy, or ambiguity in verbal communication. For example, a limited vocabulary, a grammatical error, a mispronunciation or an idiomatic expression can affect the intelligibility of verbal communication.

• Organizational barriers

Organizational barriers are those characteristics of the individual’s work context and organizational structure. Which influence how they communicate verbally with others inside or outside the organization. Such as hierarchical levels, communication channels, communication policies and communication environment. Organizational barriers can cause distortion, delay, or exclusion in verbal communication. For example, a hierarchical barrier, a channel barrier, a policy barrier, or a climate barrier may affect the efficiency of verbal communication.

Strategies to Overcome Verbal Communication Barriers

To overcome these barriers and improve verbal communication skills, one can use some general and specific strategies, such as:

General strategies are those tips that can be applied to any type or situation of verbal communication, such as:

Listening actively and attentively to the verbal messages of others and showing interest and empathy.

Clarifying any doubts or questions about the verbal messages of others and asking for confirmation or repetition if needed.

Paraphrasing the verbal messages of others and restating them in one’s own words to check for understanding and accuracy.

Summarizing the main points and conclusion of the verbal messages of others, highlighting the key takeaways and implications.

Adapting one’s verbal messages to the audience, context, purpose, and channel of communication, and using appropriate words, tone, and style.

Organizing one’s verbal messages in a clear, logical, coherent manner, using evolutions, signposts and headings to guide the listeners.

Supporting one’s verbal messages with relevant, reliable, and useful proof, and citing them properly.

Emphasizing the important aspects of one’s verbal messages and using repetition, examples, analogies, or stories to illustrate them.

• Specific strategies are those tips that can be applied to each type or situation of verbal communication barrier, such as:

• One can use technology, such as phone calls, video conversations, or internet platforms, to promote verbal communication across time and location to overcome physical boundaries. By minimizing noise, guaranteeing seclusion, and setting up chairs, one can also create an environment that is conducive to verbal discussion.

• To overcome perceptual barriers, one can use clear and simple language to convey verbal messages and avoid jargon, slang, or technical terms. One can also use nonverbal cues to complement verbal messages, such as eye contact, facial expressions, and gestures. One can also avoid cognitive biases by being open-minded, critical, and objective.

• To overcome emotional barriers, one can use positive and constructive language to express or receive verbal messages and avoid negative, aggressive or defensive language. One can also manage one’s emotions by being calm, confident and respectful. One can also cope with others’ emotions by being empathetic, supportive and assertive.

Read this:- how to improve Communication skills

Conclusion

Verbal communication is the use of words and sounds to convey a message. It can be classified into two types: oral and written. Oral communication involves speaking and listening, while written communication involves reading and writing. Both types of verbal communication have their advantages and disadvantages, depending on the context, purpose, and audience of the communication.

Noise, linguistic, cultural, emotional, and cognitive biases are some of the obstacles that might interfere with spoken communication. These obstacles may lead to miscommunications, muddled thinking, and disputes among the communicators. Some tactics that can be applied to get through these obstacles include active listening, feedback, clarification, paraphrasing, empathy, and respect.

Verbal communication is an essential skill that can help us in various aspects of life, such as education, work, relationships, and social interactions. By understanding the types, barriers, and strategies of verbal communication, we can improve our communication effectiveness and efficiency. We can also enhance our interpersonal skills and build rapport with others. Verbal communication is not only a way of expressing ourselves but also a way of connecting with others.